Annual General Shareholders Meeting
The Company is aware of the importance of organizing the Annual General Meeting (AGM), in accordance with Good Corporate Practices and encourages the arrangement of an AGM because it gives shareholders the right to participate in monitoring the Company’s progress and be a part of important decision making sessions. Thai and English language invitations, annual reports and supporting documents were sent to shareholders at least 14 days before the meeting, with the Board of Directors’ opinion on each agenda, specifying reasons, explaining the necessity for the decision, and the positive and negative implications of each agenda’s decision, so shareholders can study the information prior to the meeting. In addition, proxy forms are enclosed for shareholders who cannot attend.
The Company announces the same information (excluding the annual reports) both in Thai and English in the Company’s website (http://www.gmmgrammy.com) 30 days before the meeting to provide sufficient time to study the agenda. The Company will also post a notice the date, time and venue of the meeting (in Thai and English) in newspapers for at least 3 days before the meeting over 3 consecutive days, in case shareholders want to authorize someone else to attend the meeting, or an independent director of the Company to attend the meeting and vote on his/her behalf. These measures comply with conditions laid out by the Department of Business Development, Ministry of Commerce and other regulatory authorities. The minutes of the Annual General Meeting, in Thai and in English, will be broadcasted to shareholders via the Company website within 14 days of the meeting convening.
At the 2009 Annual General Meeting, a total of 10 directors attended, including the Company’s Chairman, Chief Executive Officer, and Chairs of various the Sub-Committees (the Audit Committee, Nomination and Remuneration Committee, and Risk Management Committee), as well as a member each from the Board of Directors, Executive Committee, Audit Committee, Nomination and Remuneration Committee, and the Auditor. The chairman of the meeting gave equal opportunity to shareholders to review the Company’s operations, ask questions, and make suggestions, all of which have been duly documented in the minutes of the meeting. The minutes of the meeting was posted to the Company’s website within 14 days after the meeting, so shareholders could review it without waiting until the next meeting. In addition, the Company has good system of documenting the minutes of each meeting for review and reference purposes.
